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(Frequently Asked Questions)
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1. Question: When is the 2012 Michigan Camp Meeting?
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Answer: Camp Meeting dates for 2012 are: Friday, June 15, 2012 and through Sabbath evening, June 23, 2012.
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2. Question: When does registration for 2012 Camp Meeting begin?
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Answer 1: Online registration takes place from March 15 – March 26, 2012.
Answer 2: The mail-in registration process begins when paper applications are completely filled out and returned to the Michigan Conference office. You will find the registration form included within the March Michigan Memo newsletter that should arrive in homes by approximately March 5.
Forms will need to be postmarked on or before March 26, 2012 in order to be included in the first random selection.
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3. Question: When applying for camp meeting accommodations, why is it important to fill out the area where it asks for the names of \"all adults and children\" who share your accommodation site?
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Answer: This information can be extremely useful in the event of different types of emergency situations such as medical, severe weather, lost child, fire, non-camp meeting related emergencies, campground population tracking and planning. For minor children (17 years old or younger) please include the child's date of birth. Also, a medical CONSENT TO TREAT form for each child must be signed by a parent or legal guardian for that child. Separate forms should be completed for each child. Please make copies of the form included in the March Michigan Memo. The form can also be downloaded and printed from the Michigan Conference website at www.misda.org.
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4. Question: What is the purpose of the area on the registration application where it says \"Special Accommodation Needs or Requests\"?
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Answer: If a person has a disability or medical condition that requires a certain type of housing or need for electricity, etc. or if a registrant would like their housing assignment to be located near the lodging site of another camp meeting attendee such as a family member, friend or home church member this is where their request should be placed. If you are requesting to be located near someone or a group from a specific church, if possible, please give the names of at least two of the other individuals or families you would like to be near rather than saying that you would like to be near the \"Mayberry Church group\". We will do our best to meet all your requested accommodation needs, but it is not a guarantee.
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5. Question: What is the information I provide about my Camping unit used for?
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Answer: It is helpful when making campsite assignments to know the type and size of the camping unit that you will be using to provide the most adequate campsite to meet your tent, pop-up camper, pickup camper, travel-trailer, fifth wheel or motor home needs.
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6. Question: I would like to bring my pet to camp meeting, what do I need to do?
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Answer: If you will be bringing a pet to camp meeting, you must check the \"Pets\" box when registering online or indicate it in the appropriate space at the bottom of the \"Camping\" section of the paper Camp Meeting Application. Please see the Pet Policy in the related section of the General Information & Policies sheets in the back of the registration form packet. No exotic pets allowed.
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7. Question: How many housing possibilities are there at camp meeting? (Note: some variations to the totals may be necessary due to campground changes and housing availability)
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Answer:
44 Cabins
20 Cottages
121 Dorm Rooms
23 Full Hook-Up Sites (water, electricity, sewer)
60 50-Amp (with water)
212 30-Amp (with water)
34 30-Amp (no water)
29 15- Amp (no water)
102 Primitive Sites (no water or electricity)
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8. Question: How soon can I bring my trailer, motor home, RV, or pop-up to the campground?
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Answer: You may bring and set-up your trailer, motor home, RV, or pop-up at the campground during the day (no night time set-ups, please), starting Sunday, June 10. However you may not stay on the grounds until Friday, June 15.
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9. Question: How safe is it to use a credit card for my payment if I register online for camp meeting?
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Answer: The website used for camp meeting reservations is a \"secure\" website. The information you provide is encrypted to prevent inappropriate use by outside individuals. When you login to register you will see that the website address will say https:// at the beginning of the address name. The \"s\" at the end of the \"http\" designator shows that the site is a \"secure\" site.
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10. Question: When I apply for accommodations for camp meeting, why should I always indicate an alternate choice that is different from my first choice lodging request?
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Answer: If you use the same choice for an alternate lodging request as you used for your first choice, you limit your opportunities of being selected for a housing option for camp meeting. As an example, if you selected 30-Amp (with water) and the random selection process has already filled all of these sites, there would be no other possibilities if you used the same choice as your second option. However, if you choose a different alternative housing option such as 50-Amp (with water), 30-Amp (no water) or 30-Amp (full hook-up), etc. there might still be a few openings in those types of campsites not filled by the prior random selection of applicants. The cost of an alternate choice might be higher than your first choice, but if your goal is to maximize the possibility to attend camp meeting, the alternate choice might be the best way to achieve onsite lodging.
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11. Question: How is it determined which registration applications will be chosen to fill the housing spaces that are available for Camp Meeting 2012?
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Answer: In order to maximize fairness for all, a random, computer generated selection list of the appropriate number of names for each type of housing choice will be generated to fill all of the spots in that lodging group. All of the registrations that are submitted before the close of the registration period will be eligible for selection to the various lodging choices. The information from registrations submitted on paper applications will be manually entered into the selection program and combined with the applications submitted online. In this way ALL applications whether paper or online are merged into the same data group the computer uses when generating the random list of selected applications. As a simple example: Imagine there are 20 sites of a particular type of lodging available. There have been 25 applications received for those 20 spots. Twelve applications were done online and 13 were submitted as paper applications. The information from the 13 paper applications is manually entered into the selection data group along with the 12 online applications. The computer is then instructed to generate a random list of 20 names to fill the 20 spots that are available. These 20 selections complete the spaces that are available for this one type of lodging choice. The five names who are not chosen in the first round of selections may be selected in subsequent rounds if there are cancellations by any of the 20 first-round applicants, or they may be able to fill a spot within their alternate lodging choice if the selection process for that group does not fill the allotment of spaces for that group.
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12. Question: When are the deadline dates for Camp Meeting 2012?
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Answer:
Camp Meeting is: June 15-23, 2012
Online Registration is: March 15-26 (for 1st round selections)
Mailed Paper Applications: Must be postmarked by March 26 (for 1st round)
Meal Ticket Pre-Order Deadline: May 25, 2012
Check Out Time is: 11:00 am, Sunday, June 24, (cabins, cottages, and dorms)
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13. Question: How can I get additional information for questions not answered in this FAQ list?
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Answer: Call the Camp Meeting phone line at (517) 316-1512. If no one is able to answer when you call, please leave a brief message summarizing your question. You will be contacted as soon as it is possible.
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14. Question: How many vehicles are allowed at each campsite?
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Answer: One vehicle is allowed per campsite. Extra vehicles can be parked in the overflow parking area field to the west of Loop F or near the warehouse on Quarter Road.
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15. Question: If my application is not selected for lodging at the camp meeting location, are there any nearby places to stay?
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Answer: There are some nearby resorts and campgrounds, as well as at least one hotel in Edmore, which may have vacancies. A list of some of these options can be found on the www.misda.org website, however quality, suitability and desirability are not guaranteed by the Michigan Conference. You will need to be responsible for contacting the location and deciding acceptability for yourself.
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16. Question: I forgot the password to login to my account? How do I find out my password, and how long does it take to do this?
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Answer: If you cannot remember what your password is, at the login home page there is a link to click on that says \"Forgot your login information?.\" You will then be asked to enter the email address associated with your account into the space provided and click 'Go.' Your login information will then be sent by email to the email address you entered when creating your account. Your username and password will be included in this e-mail message as well as a link to click on that will take you directly into your account. The response time is less than 2 minutes.
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17. Question: When driving on the campgrounds, what are the rules, especially when approaching or following one of the tractor-pulled trams?
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Answer: The speed limit during camp meeting is 10 miles per hour, and only licensed drivers are allowed to operate any type of motorized vehicle (including golf carts) on the campgrounds. When following or approaching a tram, if the tram is stopped, all vehicles including golf carts and other full-sized vehicles such as cars and trucks must stop. Only emergency vehicles are not required to stop, however, even those vehicles should use extreme caution when passing a stopped tram. If a tram is between stops and is moving, you are allowed to pass it if it is clear to do so. Remember to always use utmost care when driving any vehicle on the campgrounds.
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18. Question: What about meals during camp meeting, where are they available and when?
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Answer: Meals are available through the Cafeteria, Mobile Kitchen and ABC (at the former Cedar Reader location). The cafeteria is open Friday, June 15 for supper, closed both Sabbaths, and open for breakfast, lunch, and supper Sunday through Friday only. The Mobile Kitchen is open for lunch and supper Sunday- Friday. ABC food hours will vary and will be listed in the Camp Meeting News daily newsletter.
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19. Question: When can I order meal tickets for cafeteria meals?
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Answer: Meal tickets can be purchased from the beginning of registration through May 25. After this date, tickets must be purchased directly from the cafeteria. Selection of the meals you desire can be made through the online camp meeting registration process or by using the mail-in registration form. Payment must be made by check, money order or credit card. Payment-in-full must accompany meal ticket orders. Tickets are for individuals or family units only. No group purchases by churches, organizations or institutions.
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20. Question: What is the price for meal tickets?
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Answer: Cost for tickets prior to camp meeting are as follows:
Adult Meals $6.50
Child Meals (ages 3-12) $5.50
2 and Under No Charge
Box Lunch (for Sabbath Only) $5.50
Meals purchased from the cafeteria during camp meeting:
Adult Meals $7.00
Child Meals (ages 3-12) $6.00
2 and Under No Charge
Box Lunch (for Sabbath Only) $5.50
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21. Question: Can I purchase meal tickets if I am not randomly selected, or if I stay nearby but not on the campgrounds?
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Answer: Yes, but you must purchase them either online or by paper application. For online applications, indicate you are requesting meal tickets only by marking the \"Meal Tickets Only\" check box and/or typing MEAL TICKETS ONLY in the \"Special Accommodations Needs or Requests\" memo area. For paper applications, send your meal ticket order on the paper application (see the related fill-in space at the top of the Meal Ticket Order Form) and/or write MEAL TICKETS ONLY in the \"Special Accommodations Needs or Requests\" memo area near the bottom of the first page of the Camp Meeting Application form. You may also purchase meal tickets during camp meeting at the cafeteria (see question 20 for prices).
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22. Question: When can non-Michigan members register for camp meeting?
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Answer: Michigan constituents get first priority through May 15. After that date, unfilled spaces may be offered to non-Michigan applicants.
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