July 

Preparation For School

• Send pre-session schedule to teachers before they arrive on contract.
• Finalize and prepare registration documents and schedule cleaning of school prior to registration.
• Populate Jupiter with new families (get student I.D. from NAD Dashboard).
• Keep treasurer updated on a daily basis and working with families to get financial contracts signed.
• Get IT support for new staff and equipment.
• Complete the Active Shooter Preparedness and Walkthrough Google Form - Due every 3 Yr.

  Check the playground for proper depth of mulch.  (9 to 12 inches)  Ensure the playground meets the requirements outlined here.

Reminder:

• If any 8th graders are taking Algebra 1 you must get approval from the Lake Union before school begins.  Click here for that form.  This must be approved before classes begin.

• Lock-in your Fall Week of Prayer speaker

Registration Forms

• Student Enrollment
• Driver Information
• Guest Student Application
• Medicines Authorization
• Computer Acceptable Use Policy
• Permission to Treat
• Immunization Waiver
• Birth Certificate Verification - A copy of the student's birth certificate needs to be kept on file. If the parent is uncomfortable, use the verification form. 
• Photo Release
• Record Release
• Volunteer Form
• A health appraisal is required of all students entering a Michigan school for the first time. A physical examination is required each year until they turn 5, then in 7th grade, or if a students health status changes significantly.
• Student immunization records need to be up-to-date. Non-medical immunization waivers cannot be accepted without the county health department stamp and signature of the authorizing agent completing parent/guardian immunization education.

Misc. Forms

• Complete New Hourly Agreement for PT Staff
• Active Shooter Preparedness Google Form - Due every 3 years

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AUGUST -  Due 17th

Things to do: 

• Read Michigan Conference Education Handbook,  Handbook for Principal's,  Lake Union Education Code. If you are a Jr. Academy Principal you should also read the Jr. Academy Manual.
• Meet with School Board Chair to set agenda for September Board Meeting.  Here is a link to the NAD - School Board Manual.
• Get all potential volunteers to complete Adventist Volunteer Screening (This will be approved at next school board).
• Collect class schedule analysis and daily schedule from each teacher.  These are due in September, but need to be completed now.
• Send letter to all families include:  Welcome, First Day Schedule, News, New Teacher Bio's, upcoming important dates.
• Get as many field trips and overnight trips that are more than 75 miles prepared for upcoming board approval Field Trip Request.
• Meet with Finance Committee to update the final school year budget (this is voted in the September School Board).
• Meet with Home and School Leader to overview the year - Home and School Association Handbook.
• Review and update your emergency protocols.  Adventist Risk Management Resources
• Complete the First Day Count at the end of the first day of school.  
• Enroll in Student Accident Insurance Plan (this is required).
• Send the School Board Minutes and Treasurers Report to Sheri Castanon.
• Lock-in your Fall Week of Prayer Speaker

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SEPTEMBER - Due 17th

• Daily Schedule Analysis
• Daily Class Schedule
• Jr. Academy Minute Analysis
• School Emergency Drill Schedule - This needs to be approved at your September School Board Meeting then sent to Ed Dept.
• Emergency Drills Google Form - Due Monthly
• School Board Information
• Student Guest List (Fillable PDF for Board Approval)
• Student Guest List Google Form (For easy submission)
• Student Accident Insurance Plan Form  (This was due in August don't duplicate)
• Technology Information Google Form
• School Board Minutes and Treasurer's Report sent
• First Semester Bible Labs Google Form
• Send updated Jr. Academy Application (send only if there are changes on the application portion.  Do not resend the Progress Report)
• Emergency Drills Google Form - Due monthly
• Active Shooter Preparedness Google Form - Due every 3 years
• Non-Public School Membership Report - Due 3rd Friday after school starts. 
• Send the School Board Minutes and Treasurers Report to Sheri Castanon.

Monthly Reminders:

• A health appraisal is required of all students entering a Michigan school for the first time. A physical examination is required each year until they turn 5, then in 7th grade, or if a students health status changes significantly.
• Student immunization records need to be up-to-date. Non-medical immunization waivers cannot be accepted without the county health department stamp and signature of the authorizing agent completing parent/guardian immunization education.
• Finalize details with the speaker for your Fall Week of Prayer.

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OCTOBER - Due 17th

• Emergency Drills Google Form - Due monthly
• Send the School Board Minutes and Treasurers Report to Sheri Castanon.

Monthly Reminders: 

• Keep school Emergency Drills Notebook up-to-date.
• Final Budget for Current School Year Form is due November 17.
• Schedule Parent-Teacher Conferences for end of 1st Quarter.
• Start keeping track of new inventory and deletion of old inventory. (June 17 section)

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NOVEMBER - Due 17th

• Emergency Drills Google Form - Due monthly
• Send the School Board Minutes and Treasurers Report to Sheri Castanon.
• Review your schools last evaluation recommendations with the school board.  A written report will be due in February.  
• Semi Annual Surveillance of Asbestos

• Send Final Budget for Current School Year to Sheri Castanon. (This form is a suggestion.  Your Treasurer can use a report from their software)

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DECEMBER - Due 17th 

• Emergency Drills Google Form - Due monthly
• Send the School Board Minutes and Treasurers Report to Sheri Castanon.

Monthly Reminders:

• The second MAP Assessment is just a few weeks away.
• Update your Emergency Drills Notebook.
• Invite a speaker to your Spring Week of Prayer.
• Communicate to parents about the upcoming PT Conferences.

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JANUARY - Due 17th

• Complete Future Plans Google Doc sent in misda email account.

• Complete Application for Debt Retirement Assistance (for teachers in first three years of service - see policy book).

• Emergency Drills Google Form - Due Monthly

• Submit School Board Minutes and Treasurer's Report.
• 2nd Semester Bible Labs Google Form
• Student Guest List Updated.
• Send the School Board Minutes and Treasurers Report to Sheri Castanon.

Monthly Reminders:

• MAP Assessments are approaching at end of January.
• Communicate to parents about the upcoming PT Conferences with MAP Growth results.
• Certification and Graduate Tuition Scholarship Applications may be found at the Lake Union website.
• If you know someone who would like to teach in the Michigan Conference please encourage them to send us a current resume.
• Keep school Emergency Drills File up-to-date.
• Review with your board chair and then the school board at large the recommendations made at the last school evaluation. A Written Progress Report will be due in our office on March 17. This does not apply to schools that have an evaluation during the current school year.

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FEBRUARY - Due 17th

• Emergency Drills Form - Due Monthly
• Send the School Board Minutes and Treasurers Report to Sheri Castanon.

Monthly Reminders:

• Acceleration Forms - due April 17.
• Retention Forms - due April 17.
• Please review with your board chair and then the school board at large the recommendations made at the last school evaluation. A written Progress Report will be due in our office on March 17.  We review them and then forward to the Lake Union on April 20. This does not apply to schools that have interim or an evaluation during the current school year. In addition there are two different Progress Reports:
  • Junior Academy Progress Report and Application
  • Elementary and Senior Academy Progress Report
• Eighth Grade Diploma Order is due March 17. A certificate of Completion is available upon request. These certificates are for eighth graders who do not have passing grades in core subjects.
• Tentative Budget for the next school year due March 17.
• Place Multi-Grade Kindergarten Request on the next school board agenda if needed. Due with April 17 report.
• Next year's school calendar as approved by the school board is due April 17.  School calendar instruction sheet.
• Place the Junior Academy Application on the next school board agenda. Due March 17.

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MARCH - Due 17th

• Emergency Drills Form - Due Monthly
• Send the School Board Minutes and Treasurers Report to Sheri Castanon.
• Junior Academy Application and Progress Report due to Brian Kittleson
• Elementary and Senior Academy Progress Report due to Education Office
• Eighth Grade Diploma Order and/or Certificate of Completion Order due.
• Tentative Budget for Next School Year due.

Monthly Reminders:

• Acceleration Requests are due April 17.
• Retention Requests are due April 17.
• Update Emergency Drills File/Notebook.
• Multi-Grade Kindergarten Request are due April 17.
• Remember to schedule Parent/Teacher Conference for the end of 3rd Qtr.
• Next year's school calendar is due April 17.  School calendar instruction sheet.
• Secondary students correspondence in Elementary Schools request, if applicable.

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APRIL - Due 17th

• Submit Acceleration Request (As needed section).
• Submit Retention Request Form (As needed section).
• Emergency Drills Form - Due Monthly
• Send the School Board Minutes and Treasurers Report to Sheri Castanon.
• Submit Multi-grade Kindergarten Request.
• Next year's school calendar is due April 17.  School calendar instruction sheet.

Monthly Reminders:

• May 1 deadline for 8th grade Algebra 1 request. Click here
• Keep school Emergency Drills Link up-to-date.
• Michigan Right To Know (MRTK) should be updated as new chemicals are purchased and/or new employees enter the school program.
• Library and School Equipment Subsidy Form is due May 17.
• School Inventory (Due on or before June 10) A school inventory sent electronically to the Office of Education that identifies equipment and materials that your school owns (for example, number of teacher desks, student desks, pianos, PE equipment, etc.). Including pictures will be helpful if an insurance claim needs to be made following a fire, tornado, etc. New Purchases should be recorded on School Equipment Form.

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MAY - Due 17th

• Emergency Drills Form - Due Monthly
• 8th grade Algebra 1 request.  (Required for Approval)
• Submit:  Library and Equipment Subsidy form with proof of payment.
• Send to parents:  Asbestos Annual Letter of Notification.
• Send the School Board Minutes and Treasurers Report to Sheri Castanon.

Monthly Reminders:

• Keep school Emergency Drills website up-to-date.
• Start working on your school inventory while you have other teachers who can help (due June 10).
• Do your semi-annual surveillance of asbestos this month. (Send the form on June 10).
• Directions for Asbestos Notification
  •   Choose the appropriate letter
  •   Copy on school letter head
  •   Mail to parents of all students and others who are in the school building
  •   Send a copy to the Office of Education with your June 10 report
  •   Place a copy of the Asbestos Annual Letter of Notification letter in Section 7 of the AHERA Management Plan Notebook

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JUNE - Due 3rd

• Submit:  June 10 Exit Report
• Complete Constituent Church Form
• Submit: Continuing Education Units Form
• Rubric for calculating Continuing Education Units
• Emergency Drills Form - Due Monthly
• Submit:  Michigan Right to Know Checklist
• Send the School Board Minutes and Treasurers Report to Sheri Castanon.
• Submit:  School Inventory
• IMPORTANT:  Send the end date to the HR Department for any PT Salaried Teachers.  If this is not done they will continue to be paid at the school's expense.  

Monthly Reminders:

• Enjoy the summer!  You can serve others only if you are first filled.